Job Opportunities

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Operations Manager: Roles and Responsibilities

Reports to: Executive Director

Oversees: Administrative Staff and Thrift Store Manager

Qualifications: Applicant should:

  1. Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord.
  2. Exhibit strong commitment and dedication to the pro-life position.
  3. Agree with and be willing to uphold the Statement of Principle, Statement of Faith and policies of the Center.
  4. Be able to respect and keep information confidential.
  5. Complete the volunteer training.
  6. Attend all staff meetings, in-services, etc.
  7. Exhibit skill in interpersonal communication.
  8. Be able to provide spiritual leadership, discipleship and support to the prospective volunteers.
  9. Be able to carry out responsibilities with little or no supervision.

Administrative & Accounting Responsibilities:

  • On a daily basis retrieves all incoming phone correspondence and mail pickups.
  • Primary assistant to the Executive Director and Fundraising Coordinator.
  • Oversees information technology for the ministry alongside our IT professionals for both the main office, satellite offices and the thrift store.
  • Purchase order for all supplies and equipment as approved by ED.
  • Oversees the maintenance and repairs of all facilities and mobile unit.
  • Responsible for the implementation of all policies by the paid staff.
  • Assists in performance reviews for the administrative staff and thrift store managers alongside the E.D.
  • Keeps updated Policies and Procedures for both the pregnancy center employees and Thrift Store.
  • Handles employee’s orientations.
  • Initiates and attends all monthly meetings for paid staff at both the thrift store and the pregnancy center.
  • Assist in hiring and firing of all administrative employees.
  • Assists the Fundraising Coordinator and E.D. in all campaigns and annual events.
  • Provides reports as needed to Executive Director for monthly board meetings.
  • Works with accounting to reconcile all income and expenses.
  • Collects all expense reports and approves purchase orders in context with the budget of both the ministry and the thrift store.
  • Forwards all monthly accounts payable to ED for signature and approval and submits to bookkeeper for final payment.
  • Collects all weekly time sheets and submits to ED for signature and approvals.
  • Primary contact for all vendors including but not limited to insurance agents, national affiliates, contractors and payroll company.
  • Attendance and participation at all the annual fundraisers for COTH as laid out in the annual plan.
  • Any other duties deemed necessary by the Executive Director.